COVID-19 in 1.9 Minutes: the nine stages of how to track coronavirus in Archibus.

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The Workplace Maven Alliance (WMA) is excited to be starting our new Knowledge Series, “COVID-19 in 1.9 Minutes”. Today’s article is an introduction to the series and will give the audience the following:

  1. A broad overview of the content that will be covered.
  2. How the WMA has broken up the coronavirus into three main stages and nine steps within that.
  3. A quick description of each stage, each step, it’s Archibus application, and why that application is beneficial to a company.

Our purpose in this series is to demonstrate how Archibus is the only IWMS that can comprehensively track every stage and step in the process of responding and recovering to a coronavirus incident in any organization. Because of its well-established customization capabilities, it can mold to any need an organization may have. This allows it to be the IWMS that can answer that can track any and all stages of a health and safety incident, no matter how an organization decides to split up the stages.

We’ve decided to split up coronavirus reporting, responding, and returning stages into nine steps that we think every company will experience when preventing exposure to the virus. Every solution in the steps discussed can be accomplished with a standard, out-of-the-box, no-customization-required Archibus license.

An infographic of the nine stages most companies experience when encountering a COVID-19 related incident or taking preventive action against COVID-19.
The nine stages, according to the WMA, that a company may experience when encountering a COVID-19-related incident.

Report.

The steps in this stage are the steps taken in the initial phase of being exposed to coronavirus, or taking preventive action to stop its spread.

1. Report the incident with Environmental Health and Safety.

Let’s say that someone in an organization starts showing symptoms of the coronavirus during the workday. What is the organization’s health and safety management plan? Is there one in place, or does one need to be created? How are all stakeholders in the incident going to be notified of the response protocol so every safety step is executed?

Archibus Environmental Health and Safety allows incident management personnel to answer these questions, relay necessary safety information, and inform all stakeholders as quickly as possible upon reporting an incident. The application allows staff to create a report and fill in basic and granular information about the incident:

  • where and when it took place
  • any assets that were involved or affected
  • the type of incident (in this case coronavirus)
  • who was affected by the incident
  • who responded to the incident
  • what the response was
  • medical information and tracking
  • employee training for future incidents of this type

The strength of Archibus Environmental Health and Safety in this step is integration and connectivity; the software will pull in existing data—such as employee and location data, asset information, work order management, and more—to make the reporting process faster, easier, and more accessible to essential, key players.

What’s more, this application is currently free. Visit the landing page for more details, and talk to your Archibus provider to learn how to implement.

A quick overview of Archibus Environmental Health and Safety and how it can help organizations report health and safety incidents.

2. Disinfect the premises with Building Operations.

Once an incident has been reported, immediate action needs to be taken to take care of any consequences from the incident—in the case of COVID-19, a thorough disinfection of any affected areas.

Archibus Building Operations provides comprehensive capabilities for properly responding to incidents instantaneously. Using this application allows users to complete actions such as:

  • Automatically generating a work request to clean the area.
  • Sending a work request through the proper Service Level Agreement (SLA) to either speed up the completion process or guarantee that it gets the proper permissions.
  • Responsive/mobile functionalities for instant update on work order status, records, schedules, and more.
  • Creating location-based preventive maintenance schedules and procedures so that a location is cleaned and disinfected regularly, meeting any organizational or governmental requirements.
  • Keeping a record of cleanings and maintenance procedures for inspections.

Leveraging the cause code within a work request allows users to quickly indicate whether a work request is related to a COVID incident without having to write a detailed description of such. We highly recommend this feature because it reports can be generated from this data, allowing an organization to understand how many incidents have occurred that are related to COVID-19.

A feature that we have found sometimes gets under-utilized is the reference documents. This can be used to provide a standardized process for carrying out work orders, such as disinfecting and cleaning, so quality is maintained, and health and safety can be certain.

A quick overview of Archibus Building Operations and how it can help organizations respond quickly to incidents with automatically generated work requests.

Respond.

This stage involves the steps that allow an organization to take appropriate measures in keeping their employees safe and healthy.

3. Track remote employees with Emergency Preparedness.

Archibus Emergency Preparedness provides users with features to take appropriate preventive action, whether or not an incident has recently occurred. Pertaining to the COVID pandemic, some use cases we’ve found that Archibus excels at are:

  • Tracking an employee’s previous location in the workplace and whether they are assigned to work from home.
  • Using bulletins to notify when a building has returned to usability.
  • Determining who has evacuated and who hasn’t, should an evacuation, whether gradual or immediate, be necessary.
A quick overview of Archibus Emergency Preparedness and how it can help organizations execute preventive action plans.

4. Deliver employee assets with Enterprise Asset Management.

Archibus Asset Management tracks how many assets an organization has, in what condition they are, where they are located, who uses them, and much more. In the context of the coronavirus, this application can be a game-changer by:

  • Ensuring that remote employees have a complete and ergonomic setup in their at-home offices.
  • Whether your organization already has the equipment needed to supply at-home work spaces.
  • Understanding space utilization for future reporting.

Space utilization can come into play here, as it is connected to the asset and employee that is being tracked.

A quick overview of Archibus Enterprise Asset Management and how it can help organizations provide on-site and remote employees with ergonomics assets, access to websites, hardware, software, and more.

5. Survey for compliance with Compliance Management.

The next application, Archibus Compliance Management complements Asset Management extremely well in the context of COVID-19. Compliance Management can help users determine and maintain employee health and safety while they are working from home.

The application uses surveys to take the assumption out of determining whether remote employees have access to necessary equipment, such as:

  • Software
  • Hardware
  • Ergonomic chairs, desks, stands, keyboards, mice, etc.
  • Access to necessary servers, websites, and other remote locations.

Users can also send instructions to remote employees to ensure that they are taking care of themselves, such as:

  • Taking proper breaks.
  • Drinking enough water.
  • What type of ergonomic equipment they should invest in and why.
  • Virtual meeting tips, equipment, and software.

Surveys are extremely flexible. Users can customize all questions, response types, documents and instructions within a survey, as well as the geographic locations that will receive it or affiliation with a specific organization, should this be necessary. Senders can then view summary reports to understand how certain questions were answered, giving greater insight into an organization.

A quick overview of Archibus Compliance Management and how it can help organizations, through surveys, understand better the needs of their workforce, staff, and employees.

Return.

The following steps will aid an organization in executing their recovery plan so everyone can return to full productivity, whether that be with a restack of all facilities and a larger percentage of staff working from home than before, or a complete return to the original setup before COVID-19.

6. Redesign your space with Strategic Space Planning.

Much discussion has revolved around the fact that the new “normal” in the workplace may be slightly different from what employees are used to. Organizations may want to continue to practice social distancing, which requires floorplate restacking. Many organizations have also found that, not only does having remote workers cut down immensely on costs, but that their staff are just as effective when working from home, oftentimes more so.

Archibus Strategic Space Planning offers scenario planning which allows users to create floorplan schemas in AutoCAD without changing or editing the existing floorplate. Common changes organizations make include:

  • modified furniture
  • tenant improvements
  • rearranged furniture
  • reassignment of spaces between divisions, departments, etc.

Strategic Space Planning excels at:

  • Identifying space requirements by:
    • number of people
    • total area
    • types of rooms
  • Automatically running scenarios based on specific requirements, like the ones above, allowing organizations to maintain portfolio requirements for the next three-to-five years.
  • Analyzing a portfolio and determining the types of space an organization owns, which are being completely used, and which have space to use. For example, let’s say an organization owns a space that is a warehouse for two months out of the year, but is left empty the other 10 months. Can an organization leverage that space, cut costs, and even save money?

In our experience, the Archibus Space Planning and Management module can play a large role in this step because it tracks things like occupancy, allocation, and chargeback, which are key factors when redesigning and restacking your space. This encompasses about 80% of the requirements of going back to work.

A quick overview of Archibus Space Management and Strategic Space Planning and how these applications can help organizations restack their space to comply with social distancing.

7. Reduce footprint with Portfolio Management.

Real estate is usually the second biggest expense for an organization. How does an organization reduce its portfolio for cost savings while restacking floorplans to maintain social distancing? Archibus Portfolio Management gives an organization a detailed view into their real estate portfolio so strategic, cost-saving decisions can be made. Hand-in-hand with Strategic Space Planning, these two applications can help organizations determine exactly where they can save money by re-using or re-organizing space, leasing or subleasing space, buildings, and campuses, and much more. Some features that the application provides are:

  • Global Portfolio dashboard, which will summarize portfolio and lease costs by geographic location, types of space (such as office, warehouse, manufacturing, etc.
  • Cost Reporting, which will summarize and predict how much money an organization spends on real estate so they can forecast the next three to five years and achieve financial and space goals together.
  • Create custom metrics within Archibus to build what-if scenarios.
  • Use category and type to understand how you can reduce your area footprint, sublease, sell, reconfigure, or repurpose.
A quick overview of Archibus Portfolio Management and how it can help organizations understand their real estate portfolio, where to reduce, where to expand, and how to save money.

8. Manage change with Project Management.

Archibus Project Management allows organizations to organize and execute the space planning and portfolio projects discussed above: restacking and repurposing space, changing floorplates, and moving divisions, departments, and business units for cost effectiveness. Project Management allows users to:

  • set up bid packages
  • send bid packages to contractors
  • track the bid
  • select a bidder
  • track project progress with Gantt charts

This application shares information with Archibus Capital Budgeting. All the information for the basic steps of a project—identifying a project, detailed analysis, building out tasks, milestones, determining a team, initial baseline costs, and design costs—can be linked back to the capital budget. The application will then help managers determine what tasks need to be addressed first, the budget for each task, and where any remaining budget can be allocated.

Condition Assessment projects can also be bundled up in the same process above in Project Management, run through Capital Budgeting to define cost parameters, and then executed and finalized in Project Management.

Archibus Environmental Sustainability Assessment and Archibus Clean Building also integrate well with this application to help organizations manage any COVID-19 related building projects by project priority and cost.

AutoDesk has released many applications and plugins that complement this application well. Talk to your Archibus provider for more information about this.

A quick overview of Archibus Project Management and how it can help organizations manage their space planning and restacking projects as their workforce returns to the workplace.

9. Re-occupy your space with Enterprise Move Management.

Provides flexible solutions for returning to the workplace and maintaining social distancing; for example, instead of completely restacking a floorplate, an organization could decide to have every third desk enter the workplace on Monday, Wednesday, and Friday, rotating employees on those days until the pandemic is resolved.

Other phase approaches are possible and limitless. Many organizations have discussed the idea of only having 25% or 50% of their on-site workforce returning to the office space.

Archibus Enterprise Move Management makes this phase approach effortless by:

  • Creating flexibility by allowing the user to manage single and group moves.
  • Recording moves and changes through tickets.
  • Scheduling moves by generating work order tickets.
  • Coordinating all involved groups in the move process.
  • Mobile/responsive functionality for verifying staff’s assigned locations.

Archibus Reservations can add functionality by allowing users to create windows linked to work orders between moves and room usage for routine disinfecting to take place.

Archibus Hoteling will also let users stagger hotel space usage; for example some hotel spaces, spaced out for social distancing, could only be available during Monday, Wednesday, and Friday, while others could be available Tuesday and Thursday to allow a disinfection period.

Returning to the Strategic Space Planning step we discussed above, the scenarios created in the Space Planning application can be migrated into a Move Management project. One click of a button will make this scenario into a move project, saving users time, money, and energy.

A quick overview of Archibus Enterprise Move Management and how it can help organizations create, manage, execute, and complete single and group moves.

Get to know the Workplace Maven Alliance.

The WMA collectively has 150 years of experience in Archibus, AutoCAD,  IWMS, and CAFM solutions. We are a group of certified Archibus business  partners who are committed to finding the best solution for our clients. Formed in April of 2020, the alliance consists of:


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Thoughts? Questions? Comment below and let us know what you think! We’d love to hear your insights.

RSC featured on Archibus blog for Emergency Preparedness solutions for COVID-19

Watch our interview with ARCHIBUS’s Danielle Moore about our health and safety facilities solutions during COVID-19 (coronavirus).

RSC’s CEO, Bob Stephen, was recently interviewed by ARCHIBUS and featured on their blog about the solutions we have used over the years—and are now applying to the COVID-19 pandemic—to keep employees safe and healthy, reduce organizational costs, and track routine cleaning, medical incidents, remote workers, and more. Watch the interview in the video above. We’ve also summarized it below.

How to track COVID-19 in Archibus.

An image of a woman touching her temple as if not feeling well.
How can organizations quickly and effectively COVID-19 related incidents?

Our clients began looking for immediate incident tracking, or the capability for staff to record whether they weren’t feeling well and what they did about it: did they take the day off or were they exhibiting symptoms of coronavirus that required them to work remotely for a while? Once the initial report is made, we leverage Archibus Environmental Health and Safety (EH&S) to record:

  • who else was involved in the incident.
  • did anyone go to the hospital, and if so, who?
  • did the involved person(s) self-impose quarantine, or was it mandated by an organization?
  • were any medical diagnoses made?

What applications are needed prior to tracking through Environmental Health and Safety?

An image of a laptop, tablet, and smartphone side by side on a wooden table.
Some Archibus applications are necessary prior to tracking with Environmental Health and Safety to leverage correct data.

Before we can take a client into tracking health and safety incidents in EH&S, a couple of applications should be in place so the EH&S application can leverage data and make reporting quicker and easier than it’s ever been. Archibus Space Inventory and Performance and Archibus Personnel and Occupancy hold this essential data:

  • up-to-date floorplans.
  • accurate employee locations.
  • regular data synchronization process (mainly with HR system).
  • room category and type.

Having this data allows maintenance teams to know instantaneously where to go to disinfect or clean a location and contain a health and safety incident. In order to put this information on a work order, work request, or maintenance ticket, and automatically route these to a craftsperson, organizations should have the Archibus Building Operations application.

To determine the condition of a room, building, site, or campus, organizations should use Archibus Commissioning. This application allows users to record whether sites are safe, and, if not, why or how. Is the building defective? Does it need maintenance work? Does new construction need to happen?

Mobile devices and individual contributors in Archibus.

Archibus is fully responsive to enable users with mobile devices, tablets, and handhelds to record data and update the system instantly. These personnel are called individual contributors, and are essential if quick and accurate updates are the goal of an organization.

An image of a hand using a stylus to work a tablet.
Individual contributors can use mobile devices with Archibus to instantly update essential information.

Archibus reporting, metrics, and charts for the middle manager, and C-and V-level executives.

One of the main strengths of Archibus is the ability to report on data. Middle managers can generate monthly, yearly, or quarterly, reports. These reports can also be viewed in the form of metrics. These metrics can help an organization determine how many COVID-related incidents have occurred, as well as how many total incidents. Charts can also be made from reported data: bar charts, line charts, pie charts, and any other visual representation that will make strategic IWMS data digestible.

These reports, when delivered to the C- and V-level decision makers of an organization, can speak for themselves on the effectiveness of IWMS. Reports help guide and inform strategic decisions such as:

  • cost-saving measures.
  • space planning.
  • move management decisions.
  • incident response protocol.
  • routine maintenance and cleaning measures.

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Thoughts? Questions? Comment below and let us know what you think! We’d love to hear your insights.

12 Tips for Working from Home

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Join our #work-from-home open Slack group to get more tips and have a social outlet!

Considering the potential increase of the coronavirus, many companies are encouraging–or even requiring–their employees work from home. Working from home can be a difficult transition if you are not used to it: housemates can be distracting. The couch can look oh-so-comfortable, and a 20 minute nap can easily turn into an hour and 20 minute nap. Working from home can seem like the perfect opportunity to get the honey-do list completed and chores that have been piling up can look enticing. The list of readily-available distractions could continue for miles.

We understand the challenges that can come with working from home: RSC is a virtual company. This means that we have no physical office space, so every employee works from home, and we have 20 years of experience and tips we’ve collected on creating an ideal work environment in your home. Below are our staff’s first-hand recommendations. We hope you find them useful!

1) Create a “Work Only” space.

An image of a home office by a scenic window.
Create a comfortable, yet distraction-free, work space.

Aside from helping you focus on work instead of binge-watching “Frasier”, setting up an area at home that is “work-only” can signify to others that you are working and shouldn’t be bothered. Additionally, it helps you de-stress once work is over, because you can mentally “put work away” and fully enjoy the rest of the house and activities that are going on.

2) Set office hours and stick to them.

An image of a home office with a computer, notebook, and other accessories on a desk.
Stick to your office hours.

Treat work hours like sacred time. Set a schedule–it helps to keep your at-home hours the same as a usual nine-to-five workday, or whatever is typical of your organization–and don’t vary from these. Don’t justify that a 45-minute run to the store won’t effect your schedule too much. Don’t let distractions like kids, peanut butter cookies on the counter, or playing with your pets pull you away from your focus.

3) Schedule meetings for mornings.

Leaving the beginning of the work day for meetings is a great way to stay focused throughout the day, because you now have a task that helps you know what you need to accomplish. It also helps motivate you to get out of bed and work instead of pushing your schedule back and procrastinating the work day.

4) Match your work hours to the schedule of your housemates.

An image of a woman wearing glasses at a desk working on a computer. She is smiling and is in an art studio with paintbrushes.
For a distraction-free workspace, work at the same time as the people with whom you live.

Maintaining the same working hours as the people you live with is a great way to enjoy your time off once work is done. It minimizes distractions so everyone can have a quiet environment to work in and doesn’t step on each others’ toes. 

5) Take frequent breaks.

Standing up from the computer is important not only for your posture, but also for your mental health. Getting up frequently and taking a stroll around the yard or house will help you keep a fresh attitude towards work and cut down on the mundaneness of working from home. Some of our staff hold to a strict “get up every hour” rule.

6) Schedule “Leave the House” time.

An image of a dog laying under a desk and office chair while someone in blue jeans, sitting at the desk, works.
Schedule a time to get out of the house and stretch your legs.

Schedule a time to get out of the house and detach from work. Usually, this would include activities like going out to lunch, working out at a gym, or taking a yoga class, but with the stay-in-place mandate applicable to most of us, this principle looks a little different right now. Going for a walk or drive can be great substitutes for this. If you have a garden or yard, walk around it. Even using technology like a wii could help you get in the mindset that will help you de-stress from work and clear your head.

7) Schedule your meals.

On the topic of breaks, it can be easy to get wrapped up in the “I’ll just do one more thing” mentality and forget to eat regular meals. Scheduling a specific time for your meals can help you keep a consistent schedule, maintain energy for the work day, and reinforce taking frequent breaks.

An infographic with RSC's twelve tips for working from home listed.

8) Get ready in the morning just as if you’re going to work.

Dressing the same way you would for the office can help you mentally get in the zone to work, separate your “work-only” space from the rest of the house, and keep you focused on tasks: even the rote, mundane ones. Changing clothes once you’re done working into lounge-around-the-house attire helps you relax and separate even more from the office.

9) Don’t go straight to your workspace in the morning.

An image of a home office in a bedroom with calendars on the wall, a surfboard leaned against the wall, and a small shelf.
Refrain from sleeping right up until your work hours in order to get a few more minutes of sleep.

Give yourself time to ease into the day, enjoy the morning, and prep for work just like you would any other day. Let your house be your house for a little bit before you go into work mode. This, just like many of the previous points, will help you separate the spaces between work and home so you can de-stress after work.

10) Use a headset or noise canceling headgear.

Minimize distractions by using a quality, noise-cancelling headset for when you’re in meetings or listening to music to stay focused. You won’t be able to hear anything that may want to distract you. You’ll be able to  focus well so the day relatively flies by.

11) Invest in equipment to help your posture and joints.

An image of a supportive desk chair by a wood desk with a computer on it.
Invest in supportive equipment for your home office.

Giving your body good support will help make your at-home office comfortable. It’s not worth it to ruin your back, neck, hands, wrists, etc. while working. Some essential pieces to consider for your home office may be:

  • Supportive chair with adjustable height
  • Adjustable-height computer stand for sitting and standing
  • Keyboard for carpel tunnel
  • Mouse for carpel tunnel
  • Footrest
  • extra back support

12) Take advantage of some creature comforts, but not too many.

An overhead image of a woman sitting with her legs outstretched on a bed or couch, working on a computer.
If sitting on the couch helps you focus, then take advantage of that. But don’t use so many creature comforts that you can’t focus.

If you work better with some background noise that you wouldn’t usually be able to put on in the office, then put on some music or white noise. If you have a favorite window to sit by, or a favorite spot in your house, then set up your workspace in that area. If you have a favorite coffee, tea, or beverage that you don’t usually get at work, then pour yourself some of that.

Creature comforts can easily infringe on the “Creating a ‘Work Only’ Space” idea discussed above. It’s easy to surround yourself with too many. Determine which ones and how many help you stay focused and which ones don’t.


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Thoughts? Questions? Comment below and let us know what you think! We’d love to hear your insights.

How ARCHIBUS can track and contain Coronavirus (COVID-19) incidents through Environmental Health and Safety

Everyone has been hearing about the coronavirus (COVID-19) pandemic these past few weeks in the media, at work, and almost everywhere public. Many organizations are taking important health and safety measures in the workplace to prevent any contact with the virus. Some daily workplace safety tips that employees have been encouraged to follow are:

  • work from home.
  • wash hands frequently.
  • limit physical contact with others.
  • use hand sanitizer after coming in contact with others.

With the potential for the coronavirus to spread and affect large numbers of people, RSC offers a way, through ARCHIBUS, to track and contain health and safety incidents. You and your organization can promote health and safety practices in the workplace by providing a forum through which to create and follow a safety improvement plan. This forum is ARCHIBUS’s Environmental and Risk Management domain, which contains the Environmental Health and Safety (EH&S) module. This module is designed with the intent of promoting health and safety measures and practices in the workplace.

A screenshot of the redline feature in ARCHIBUS Environmental Health and Safety with a video symbol to indicate that it is linked to a video tutorial.
Watch a video on how ARCHIBUS Environmental Health and Safety can help your organization isolate, track, and respond to health and safety incidents during the coronavirus.

What is Environmental Health and Safety? Which features can help my organization?

The EH&S module provides facilities professionals with the ability to track workplace incidents, create work requests around incidents, alert employees to precautionary measures being practiced by their organization, and report to any regulatory organizations that need to be notified.

One of ARCHIBUS’s core strengths is that it is designed with inter-connectivity in mind. Inputting data in the initial “Report an Incident” feature within ARCHIBUS EH&S will lead the user to more detailed views and actions, like automatically filling out OSHA forms, generating a service request ticket, or updating the medical monitoring status for an employee. In this way, your organization can put an emphasis on workplace safety and safety management, keeping employees healthy and at ease.

Report an Incident

Show the importance of health and safety in the workplace, and report general details of a health or safety incident. Track the date, where it took place, and who was involved: this can include employees and non-employees, such as delivery people, visitors, animals, etc. Users can also identify the incident category. Categories can be as general or specific as your organization chooses; for this example, we used the “coronavirus” incident type, which is quite specific. Users can also provide an incident description, such as “showing signs of the coronavirus”, or “diagnosed with the coronavirus”.

The report form is simple and straight-forward and is intended to lead users into more detailed actions in the module, mostly under the “Track Incident” feature.

A screenshot of the Report an Incident form in ARCHIBUS Environmental Health and Safety.
ARCHIBUS Environmental Health and Safety “Report an incident” form. Associate employees and non-employees, locations, date, and incident type.

Track Incidents

The “Track Incident” feature uses the general information from the “Report an Incident” form to take the report to a greater level of detail through various views. It also allows users to take important action within their organization’s workplace safety management plan. Some particularly useful actions are:

  • viewing incident details initially entered in the report.
  • redlining the location of the incident.
  • generating a service request.
  • entering any medical responses to the incident.
  • filling out and attaching documents associated with the incident, such as OSHA forms.

This is an especially useful feature for managers who will be overseeing incident responses, preventive measures, and aftermath procedures.

Incident Details

This displays the initial details of the incident from the incident report.

A screenshot of the Incident Details view in ARCHIBUS Environmental Health and Safety.
View the initial incident details that were entered in the incident report in ARCHIBUS Environmental Health and Safety.

Site Information

See where the incident took place, and, if necessary, indicate the location with a redline on your organization’s drawings so others, such as craftspeople, janitorial staff, managers, and employees, can view its location. Users may submit the redlined drawing as an incident document so it appears with other attached documents. Follow environmental health and safety guidelines by maintaining clean facilities that are up to standards.

A screenshot of the redlining capabilities  in ARCHIBUS Environmental Health and Safety.
ARCHIBUS Environmental Health and Safety allows facilities professionals to redline on their organization’s drawings where the incident took place so craftspeople, janitors, and other employees are aware and can properly execute their roles.

Medical Information

Enter and track any medical information, such as whether anyone was admitted to the emergency room or hospital, which facility they went to, who their attending physician was, and any medical results, such as full recovery, still recovering, or death. Further medical monitoring is possible under “Incident Response”.

A screenshot of the Medical Information feature in ARCHIBUS Environmental Health and Safety.
Input any important medical information related to the incident in ARCHIBUS Environmental Health and Safety, such as whether the associated person(s) went to the hospital or emergency room, which medical facility they went to, and who was the attending physician.

Incident Response

Located under “Track Incidents”, “Incident Response” is an essential step in the incident reporting process. From this view, several important actions can be taken, such as generating a service request ticket, additional medical monitoring, and assigning work restrictions. This is arguably one of the most important features in ARCHIBUS Environmental Health and Safety.

Maintenance Requests and Tickets

An essential step in any hazard management program is maintaining clean and regulated facilities. From the incident response view, users can generate a service or maintenance request ticket that automatically associates itself with the location and incident category/type entered in the incident report.

A screenshot of the Generate Service Request option in Incident Response in ARCHIBUS Environmental Health and Safety.
Generate a service request from the location information already input in the “Report an Incident” form in ARCHIBUS Environmental Health and Safety.
A screenshot of a generated service request, leveraging location data, in ARCHIBUS Environmental Health and Safety.
Create a Service Request in ARCHIBUS Environmental Health and Safety.

Medical Monitoring

Additional medical monitoring in EH&S can promote safety awareness and lets users input and track how long someone will be monitored, assigns a tracking number, and update the status of the individual or any test results that may be pending.

A screenshot of the Medical Monitoring view in ARCHIBUS Environmental Health and Safety.
Assign a time period to and regularly update a medical monitoring status in ARCHIBUS Environmental Health and Safety.

Work Restrictions

 

Assign special work restrictions to individuals, such as “working from home” in the case of the coronavirus. Set a time period for the restriction, track how many workdays were lost, and determine whether the restriction is temporary or permanent. Help everyone how to improve safety awareness in the workplace.

A screenshot of the Work Restrictions feature under Incident Response in ARCHIBUS Environmental Health and Safety.
Record and apply any temporary or permanent work restrictions to employees associated with the incident in ARCHIBUS Environmental Health and Safety.

Employee Training

Assign a training program to an employee or employees to strengthen your organization’s workplace safety program. In the case of the coronavirus, users may wish to assign an employee a hand-washing class, a hygienic-practices-while-sick class, or provide a program to teach people best practices to prevent to sickness. Record when the training was completed. Help employees learn how to create a safe and healthy workplace.

A screenshot of the Employee Training feature under Incident Response in ARCHIBUS Environmental Health and Safety.
Assign a training program or class to employees and record when the program was completed in ARCHIBUS Environmental Health and Safety.

Metrics

Create metrics that will appear on your Environmental Health and Safety dashboard around any statistics or data your organization desires to track. Show, with real data, the importance of health and safety in the workplace. This could be days of work lost, employees who are working from home, how many cases of the coronavirus have occurred within the organization, and much more. Help decision makers learn how to improve health and safety performance by creating alerts that will send out emails or notifications to key people or the entire organization. Metrics and alerts are completely customizable to each organization.

Incidents Map

View a global portfolio on an interactive map of where and how many times incidents of the same type have occurred.

A screenshot of the world map view in ARCHIBUS Environmental Health and Safety.
Track the global occurrence of incidents with a map view in ARCHIBUS Environmental Health and Safety.

Incidents Log and Pre-formatted OSHA Reports

Under the Incidents Log, users can leverage the data already entered for an incident to automatically fill in an OSHA report form, utilizing the role of the government in industrial safety.

A screenshot of an automatically filled OSHA report in ARCHIBUS Environmental Health and Safety.
Generate automatically filled OSHA reports from the data previously entered in an incident report in ARCHIBUS Environmental Health and Safety.

RSC has seen great success from our clients using this module, and we hope that your organization, too, can discover how to improve health and safety in the workplace by leveraging the powerful features in the ARCHIBUS Environmental Health & Safety module. If you have more questions, we are available to demo the software. Contact us to find out more about the EH&S module, find ideas to promote safety in the workplace, and bring your organization’s work environment to full health!


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