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Considering the potential increase of the coronavirus, many companies are encouraging–or even requiring–their employees work from home. Working from home can be a difficult transition if you are not used to it: housemates can be distracting. The couch can look oh-so-comfortable, and a 20 minute nap can easily turn into an hour and 20 minute nap. Working from home can seem like the perfect opportunity to get the honey-do list completed and chores that have been piling up can look enticing. The list of readily-available distractions could continue for miles.
We understand the challenges that can come with working from home: RSC is a virtual company. This means that we have no physical office space, so every employee works from home, and we have 20 years of experience and tips we’ve collected on creating an ideal work environment in your home. Below are our staff’s first-hand recommendations. We hope you find them useful!
1) Create a “Work Only” space.
Aside from helping you focus on work instead of binge-watching “Frasier”, setting up an area at home that is “work-only” can signify to others that you are working and shouldn’t be bothered. Additionally, it helps you de-stress once work is over, because you can mentally “put work away” and fully enjoy the rest of the house and activities that are going on.
2) Set office hours and stick to them.
Treat work hours like sacred time. Set a schedule–it helps to keep your at-home hours the same as a usual nine-to-five workday, or whatever is typical of your organization–and don’t vary from these. Don’t justify that a 45-minute run to the store won’t effect your schedule too much. Don’t let distractions like kids, peanut butter cookies on the counter, or playing with your pets pull you away from your focus.
3) Schedule meetings for mornings.
Leaving the beginning of the work day for meetings is a great way to stay focused throughout the day, because you now have a task that helps you know what you need to accomplish. It also helps motivate you to get out of bed and work instead of pushing your schedule back and procrastinating the work day.
4) Match your work hours to the schedule of your housemates.
Maintaining the same working hours as the people you live with is a great way to enjoy your time off once work is done. It minimizes distractions so everyone can have a quiet environment to work in and doesn’t step on each others’ toes.
5) Take frequent breaks.
Standing up from the computer is important not only for your posture, but also for your mental health. Getting up frequently and taking a stroll around the yard or house will help you keep a fresh attitude towards work and cut down on the mundaneness of working from home. Some of our staff hold to a strict “get up every hour” rule.
6) Schedule “Leave the House” time.
Schedule a time to get out of the house and detach from work. Usually, this would include activities like going out to lunch, working out at a gym, or taking a yoga class, but with the stay-in-place mandate applicable to most of us, this principle looks a little different right now. Going for a walk or drive can be great substitutes for this. If you have a garden or yard, walk around it. Even using technology like a wii could help you get in the mindset that will help you de-stress from work and clear your head.
7) Schedule your meals.
On the topic of breaks, it can be easy to get wrapped up in the “I’ll just do one more thing” mentality and forget to eat regular meals. Scheduling a specific time for your meals can help you keep a consistent schedule, maintain energy for the work day, and reinforce taking frequent breaks.
8) Get ready in the morning just as if you’re going to work.
Dressing the same way you would for the office can help you mentally get in the zone to work, separate your “work-only” space from the rest of the house, and keep you focused on tasks: even the rote, mundane ones. Changing clothes once you’re done working into lounge-around-the-house attire helps you relax and separate even more from the office.
9) Don’t go straight to your workspace in the morning.
Give yourself time to ease into the day, enjoy the morning, and prep for work just like you would any other day. Let your house be your house for a little bit before you go into work mode. This, just like many of the previous points, will help you separate the spaces between work and home so you can de-stress after work.
10) Use a headset or noise canceling headgear.
Minimize distractions by using a quality, noise-cancelling headset for when you’re in meetings or listening to music to stay focused. You won’t be able to hear anything that may want to distract you. You’ll be able to focus well so the day relatively flies by.
11) Invest in equipment to help your posture and joints.
Giving your body good support will help make your at-home office comfortable. It’s not worth it to ruin your back, neck, hands, wrists, etc. while working. Some essential pieces to consider for your home office may be:
- Supportive chair with adjustable height
- Adjustable-height computer stand for sitting and standing
- Keyboard for carpel tunnel
- Mouse for carpel tunnel
- extra back support
12) Take advantage of some creature comforts, but not too many.
If you work better with some background noise that you wouldn’t usually be able to put on in the office, then put on some music or white noise. If you have a favorite window to sit by, or a favorite spot in your house, then set up your workspace in that area. If you have a favorite coffee, tea, or beverage that you don’t usually get at work, then pour yourself some of that.
Creature comforts can easily infringe on the “Creating a ‘Work Only’ Space” idea discussed above. It’s easy to surround yourself with too many. Determine which ones and how many help you stay focused and which ones don’t.