12 Tips for Working from Home

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Considering the potential increase of the coronavirus, many companies are encouraging–or even requiring–their employees work from home. Working from home can be a difficult transition if you are not used to it: housemates can be distracting. The couch can look oh-so-comfortable, and a 20 minute nap can easily turn into an hour and 20 minute nap. Working from home can seem like the perfect opportunity to get the honey-do list completed and chores that have been piling up can look enticing. The list of readily-available distractions could continue for miles.

We understand the challenges that can come with working from home: RSC is a virtual company. This means that we have no physical office space, so every employee works from home, and we have 20 years of experience and tips we’ve collected on creating an ideal work environment in your home. Below are our staff’s first-hand recommendations. We hope you find them useful!

1) Create a “Work Only” space.

An image of a home office by a scenic window.
Create a comfortable, yet distraction-free, work space.

Aside from helping you focus on work instead of binge-watching “Frasier”, setting up an area at home that is “work-only” can signify to others that you are working and shouldn’t be bothered. Additionally, it helps you de-stress once work is over, because you can mentally “put work away” and fully enjoy the rest of the house and activities that are going on.

2) Set office hours and stick to them.

An image of a home office with a computer, notebook, and other accessories on a desk.
Stick to your office hours.

Treat work hours like sacred time. Set a schedule–it helps to keep your at-home hours the same as a usual nine-to-five workday, or whatever is typical of your organization–and don’t vary from these. Don’t justify that a 45-minute run to the store won’t effect your schedule too much. Don’t let distractions like kids, peanut butter cookies on the counter, or playing with your pets pull you away from your focus.

3) Schedule meetings for mornings.

Leaving the beginning of the work day for meetings is a great way to stay focused throughout the day, because you now have a task that helps you know what you need to accomplish. It also helps motivate you to get out of bed and work instead of pushing your schedule back and procrastinating the work day.

4) Match your work hours to the schedule of your housemates.

An image of a woman wearing glasses at a desk working on a computer. She is smiling and is in an art studio with paintbrushes.
For a distraction-free workspace, work at the same time as the people with whom you live.

Maintaining the same working hours as the people you live with is a great way to enjoy your time off once work is done. It minimizes distractions so everyone can have a quiet environment to work in and doesn’t step on each others’ toes. 

5) Take frequent breaks.

Standing up from the computer is important not only for your posture, but also for your mental health. Getting up frequently and taking a stroll around the yard or house will help you keep a fresh attitude towards work and cut down on the mundaneness of working from home. Some of our staff hold to a strict “get up every hour” rule.

6) Schedule “Leave the House” time.

An image of a dog laying under a desk and office chair while someone in blue jeans, sitting at the desk, works.
Schedule a time to get out of the house and stretch your legs.

Schedule a time to get out of the house and detach from work. Usually, this would include activities like going out to lunch, working out at a gym, or taking a yoga class, but with the stay-in-place mandate applicable to most of us, this principle looks a little different right now. Going for a walk or drive can be great substitutes for this. If you have a garden or yard, walk around it. Even using technology like a wii could help you get in the mindset that will help you de-stress from work and clear your head.

7) Schedule your meals.

On the topic of breaks, it can be easy to get wrapped up in the “I’ll just do one more thing” mentality and forget to eat regular meals. Scheduling a specific time for your meals can help you keep a consistent schedule, maintain energy for the work day, and reinforce taking frequent breaks.

An infographic with RSC's twelve tips for working from home listed.

8) Get ready in the morning just as if you’re going to work.

Dressing the same way you would for the office can help you mentally get in the zone to work, separate your “work-only” space from the rest of the house, and keep you focused on tasks: even the rote, mundane ones. Changing clothes once you’re done working into lounge-around-the-house attire helps you relax and separate even more from the office.

9) Don’t go straight to your workspace in the morning.

An image of a home office in a bedroom with calendars on the wall, a surfboard leaned against the wall, and a small shelf.
Refrain from sleeping right up until your work hours in order to get a few more minutes of sleep.

Give yourself time to ease into the day, enjoy the morning, and prep for work just like you would any other day. Let your house be your house for a little bit before you go into work mode. This, just like many of the previous points, will help you separate the spaces between work and home so you can de-stress after work.

10) Use a headset or noise canceling headgear.

Minimize distractions by using a quality, noise-cancelling headset for when you’re in meetings or listening to music to stay focused. You won’t be able to hear anything that may want to distract you. You’ll be able to  focus well so the day relatively flies by.

11) Invest in equipment to help your posture and joints.

An image of a supportive desk chair by a wood desk with a computer on it.
Invest in supportive equipment for your home office.

Giving your body good support will help make your at-home office comfortable. It’s not worth it to ruin your back, neck, hands, wrists, etc. while working. Some essential pieces to consider for your home office may be:

  • Supportive chair with adjustable height
  • Adjustable-height computer stand for sitting and standing
  • Keyboard for carpel tunnel
  • Mouse for carpel tunnel
  • Footrest
  • extra back support

12) Take advantage of some creature comforts, but not too many.

An overhead image of a woman sitting with her legs outstretched on a bed or couch, working on a computer.
If sitting on the couch helps you focus, then take advantage of that. But don’t use so many creature comforts that you can’t focus.

If you work better with some background noise that you wouldn’t usually be able to put on in the office, then put on some music or white noise. If you have a favorite window to sit by, or a favorite spot in your house, then set up your workspace in that area. If you have a favorite coffee, tea, or beverage that you don’t usually get at work, then pour yourself some of that.

Creature comforts can easily infringe on the “Creating a ‘Work Only’ Space” idea discussed above. It’s easy to surround yourself with too many. Determine which ones and how many help you stay focused and which ones don’t.


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How ARCHIBUS can track and contain Coronavirus (COVID-19) incidents through Environmental Health and Safety

Everyone has been hearing about the coronavirus (COVID-19) pandemic these past few weeks in the media, at work, and almost everywhere public. Many organizations are taking important health and safety measures in the workplace to prevent any contact with the virus. Some daily workplace safety tips that employees have been encouraged to follow are:

  • work from home.
  • wash hands frequently.
  • limit physical contact with others.
  • use hand sanitizer after coming in contact with others.

With the potential for the coronavirus to spread and affect large numbers of people, RSC offers a way, through ARCHIBUS, to track and contain health and safety incidents. You and your organization can promote health and safety practices in the workplace by providing a forum through which to create and follow a safety improvement plan. This forum is ARCHIBUS’s Environmental and Risk Management domain, which contains the Environmental Health and Safety (EH&S) module. This module is designed with the intent of promoting health and safety measures and practices in the workplace.

A screenshot of the redline feature in ARCHIBUS Environmental Health and Safety with a video symbol to indicate that it is linked to a video tutorial.
Watch a video on how ARCHIBUS Environmental Health and Safety can help your organization isolate, track, and respond to health and safety incidents during the coronavirus.

What is Environmental Health and Safety? Which features can help my organization?

The EH&S module provides facilities professionals with the ability to track workplace incidents, create work requests around incidents, alert employees to precautionary measures being practiced by their organization, and report to any regulatory organizations that need to be notified.

One of ARCHIBUS’s core strengths is that it is designed with inter-connectivity in mind. Inputting data in the initial “Report an Incident” feature within ARCHIBUS EH&S will lead the user to more detailed views and actions, like automatically filling out OSHA forms, generating a service request ticket, or updating the medical monitoring status for an employee. In this way, your organization can put an emphasis on workplace safety and safety management, keeping employees healthy and at ease.

Report an Incident

Show the importance of health and safety in the workplace, and report general details of a health or safety incident. Track the date, where it took place, and who was involved: this can include employees and non-employees, such as delivery people, visitors, animals, etc. Users can also identify the incident category. Categories can be as general or specific as your organization chooses; for this example, we used the “coronavirus” incident type, which is quite specific. Users can also provide an incident description, such as “showing signs of the coronavirus”, or “diagnosed with the coronavirus”.

The report form is simple and straight-forward and is intended to lead users into more detailed actions in the module, mostly under the “Track Incident” feature.

A screenshot of the Report an Incident form in ARCHIBUS Environmental Health and Safety.
ARCHIBUS Environmental Health and Safety “Report an incident” form. Associate employees and non-employees, locations, date, and incident type.

Track Incidents

The “Track Incident” feature uses the general information from the “Report an Incident” form to take the report to a greater level of detail through various views. It also allows users to take important action within their organization’s workplace safety management plan. Some particularly useful actions are:

  • viewing incident details initially entered in the report.
  • redlining the location of the incident.
  • generating a service request.
  • entering any medical responses to the incident.
  • filling out and attaching documents associated with the incident, such as OSHA forms.

This is an especially useful feature for managers who will be overseeing incident responses, preventive measures, and aftermath procedures.

Incident Details

This displays the initial details of the incident from the incident report.

A screenshot of the Incident Details view in ARCHIBUS Environmental Health and Safety.
View the initial incident details that were entered in the incident report in ARCHIBUS Environmental Health and Safety.

Site Information

See where the incident took place, and, if necessary, indicate the location with a redline on your organization’s drawings so others, such as craftspeople, janitorial staff, managers, and employees, can view its location. Users may submit the redlined drawing as an incident document so it appears with other attached documents. Follow environmental health and safety guidelines by maintaining clean facilities that are up to standards.

A screenshot of the redlining capabilities  in ARCHIBUS Environmental Health and Safety.
ARCHIBUS Environmental Health and Safety allows facilities professionals to redline on their organization’s drawings where the incident took place so craftspeople, janitors, and other employees are aware and can properly execute their roles.

Medical Information

Enter and track any medical information, such as whether anyone was admitted to the emergency room or hospital, which facility they went to, who their attending physician was, and any medical results, such as full recovery, still recovering, or death. Further medical monitoring is possible under “Incident Response”.

A screenshot of the Medical Information feature in ARCHIBUS Environmental Health and Safety.
Input any important medical information related to the incident in ARCHIBUS Environmental Health and Safety, such as whether the associated person(s) went to the hospital or emergency room, which medical facility they went to, and who was the attending physician.

Incident Response

Located under “Track Incidents”, “Incident Response” is an essential step in the incident reporting process. From this view, several important actions can be taken, such as generating a service request ticket, additional medical monitoring, and assigning work restrictions. This is arguably one of the most important features in ARCHIBUS Environmental Health and Safety.

Maintenance Requests and Tickets

An essential step in any hazard management program is maintaining clean and regulated facilities. From the incident response view, users can generate a service or maintenance request ticket that automatically associates itself with the location and incident category/type entered in the incident report.

A screenshot of the Generate Service Request option in Incident Response in ARCHIBUS Environmental Health and Safety.
Generate a service request from the location information already input in the “Report an Incident” form in ARCHIBUS Environmental Health and Safety.
A screenshot of a generated service request, leveraging location data, in ARCHIBUS Environmental Health and Safety.
Create a Service Request in ARCHIBUS Environmental Health and Safety.

Medical Monitoring

Additional medical monitoring in EH&S can promote safety awareness and lets users input and track how long someone will be monitored, assigns a tracking number, and update the status of the individual or any test results that may be pending.

A screenshot of the Medical Monitoring view in ARCHIBUS Environmental Health and Safety.
Assign a time period to and regularly update a medical monitoring status in ARCHIBUS Environmental Health and Safety.

Work Restrictions

 

Assign special work restrictions to individuals, such as “working from home” in the case of the coronavirus. Set a time period for the restriction, track how many workdays were lost, and determine whether the restriction is temporary or permanent. Help everyone how to improve safety awareness in the workplace.

A screenshot of the Work Restrictions feature under Incident Response in ARCHIBUS Environmental Health and Safety.
Record and apply any temporary or permanent work restrictions to employees associated with the incident in ARCHIBUS Environmental Health and Safety.

Employee Training

Assign a training program to an employee or employees to strengthen your organization’s workplace safety program. In the case of the coronavirus, users may wish to assign an employee a hand-washing class, a hygienic-practices-while-sick class, or provide a program to teach people best practices to prevent to sickness. Record when the training was completed. Help employees learn how to create a safe and healthy workplace.

A screenshot of the Employee Training feature under Incident Response in ARCHIBUS Environmental Health and Safety.
Assign a training program or class to employees and record when the program was completed in ARCHIBUS Environmental Health and Safety.

Metrics

Create metrics that will appear on your Environmental Health and Safety dashboard around any statistics or data your organization desires to track. Show, with real data, the importance of health and safety in the workplace. This could be days of work lost, employees who are working from home, how many cases of the coronavirus have occurred within the organization, and much more. Help decision makers learn how to improve health and safety performance by creating alerts that will send out emails or notifications to key people or the entire organization. Metrics and alerts are completely customizable to each organization.

Incidents Map

View a global portfolio on an interactive map of where and how many times incidents of the same type have occurred.

A screenshot of the world map view in ARCHIBUS Environmental Health and Safety.
Track the global occurrence of incidents with a map view in ARCHIBUS Environmental Health and Safety.

Incidents Log and Pre-formatted OSHA Reports

Under the Incidents Log, users can leverage the data already entered for an incident to automatically fill in an OSHA report form, utilizing the role of the government in industrial safety.

A screenshot of an automatically filled OSHA report in ARCHIBUS Environmental Health and Safety.
Generate automatically filled OSHA reports from the data previously entered in an incident report in ARCHIBUS Environmental Health and Safety.

RSC has seen great success from our clients using this module, and we hope that your organization, too, can discover how to improve health and safety in the workplace by leveraging the powerful features in the ARCHIBUS Environmental Health & Safety module. If you have more questions, we are available to demo the software. Contact us to find out more about the EH&S module, find ideas to promote safety in the workplace, and bring your organization’s work environment to full health!


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Thoughts? Questions? Comment below and let us know what you think! We’d love to hear your insights.

ARCHIBUS Cloud

This month, ARCHIBUS-Serraview launched a new software option for clients called ARCHIBUS Cloud. This cloud-based IWMS is meant to allow clients to experience a wide range of ARCHIBUS modules.

The Cloud option is built on a standard, base package of IWMS capabilities, called Foundations. The modules included in this are space management modules along with employee self-service, service management, and asset tracking modules. From there, a range of modules will be available to clients along with a Serraview integration should they so choose. Currently, the modules that are available are Space Management, Building Operations, Asset Management, and Workplace Services, as well as an integration with Serraview Live and Serraview Space Optimizaiton. 

The modules that are available in ARCHIBUS Cloud. More are expected to be developed throughout 2019.

ARCHIBUS-Serraview anticipates that this will be an ideal solution for smaller companies. This could also be an optimal solution for companies that are new to IWMS, so they can discover the powerful capabilities that ARCHIBUS-Serraview has to offer.


Like what you read? Subscribe to the blog and follow us on Twitter, Facebook, and Linkedin to keep up to date with the latest news from RSC, LLC.
Thoughts? Questions? Comment below and let us know what you think! We’d love to hear your insights.