ARCHIBUS Applications: Lease Administration

This week we are excited to share with you all more about ARCHIBUS’ Lease Administration Application. This application allows users to centralize and automate lease administration processes to increase efficiency, reduce errors, and avoid penalties.

Benefits

  • Automates processes for lease tracking and management
  • Improves access of lease information to facilitate easy analysis and reporting
  • Streamlines tracking of landlord and tenant responsibilities to avoid unnecessary charges
  • Minimizes errors and speeds data entry through intuitive prompts, reducing administrative costs
One of the greatest benefits is that this application can proactively track leases and options through alerts. Additionally, Lease administration allows users to drill through a personalized hierarchy to find the lease you need to manage, as well as review lease specifics through tabbed views and geospatial queries.

Organizations with extensive lease portfolios are faced with the daunting task of tracking numerous leases with varying expiration dates and equally variable terms of tenancy. Relying on manual processes to track and manage these leases can result in errors based on inaccessible or inaccurate information, missed renewal dates, internal customer frustration, and possible monetary penalties. Web-based ARCHIBUS Lease Administration provides a centralized repository, flexible dashboards, automated alerts, and more. Deploying the application will help streamline data entry, automate lease information-gathering and management, and improve analytic capabilities, all while providing a high service level at reduced cost.

*This information was provided via the ARCHIBUS website.*

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Conversations with Todd: Automatic energy feeds into data management

Bob: You talk about NOAA and getting that information. How often and to what pieces of information do you synchronize? How does that work?

 

Todd: Every building is associated with a weather station that is nearby. Each night, ARCHIBUS pulls across updated weather information for that weather station so you can compare energy usage to the real time weather data as it becomes available.

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ARCHIBUS Applications: Portfolio Management

 

This week we are excited to share more about ARCHIBUS’ Portfolio Management Application. Portfolio Management improves the analysis and management of real estate assets to align the portfolio with the organizational mission.

Benefits

 

  • Improves asset stewardship through comprehensive tracking and analysis of portfolio holdings
  • Provides multiple perspectives on portfolio performance to enable rapid, fact-based decisions
  • Enhances root cause analysis to sustain appropriate service levels
  • Reduces administrative costs through quick and intuitive data entry
The Portfolio Manager offers multi-view capabilities for switching between Land, Structures and Buildings portfolio analyses, incorporates graphical and GIS information, and delivers consolidated capital transaction data using the view.

A centralized repository of accurate, easily accessible information is the foundation for strategically managing a real estate portfolio. Web-based ARCHIBUS Portfolio Management helps streamline data collection and analysis by accurately aggregating individual portfolio items to create a consolidated portfolio view. The application tracks current and projected holdings, leased versus owned space, building cost performance data, and more, to enable insightful planning and execution. Drill-down capabilities, graphical and geographic dashboards, KPI charting, and personalized views also help users visualize and analyze data to make fact-based decisions on the portfolio’s ability to fulfill the organizational mission.

*This information was provided via the ARCHIBUS website.*

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Conversations with Bob: IWMS creates promotion opportunities!

 

Megan: What have you seen, when a company goes from spreadsheets to an IWMS, as the biggest change they notice?

 

Bob: First of all, there is a little uneasiness with some of the staff because they think their jobs are going to be replaced by technology. The reality is their job shifts. They shift from producing a couple pieces of data points because it takes so long to produce in excel or on a piece of paper, to producing tens, twenties, hundreds of pieces of data points. Now they begin to provide very strong information. I’ve watched directors be promoted to VP simply because of the data we provide. I’ve seen that on multiple occasions. In fact, there is a story of a director who walked into a meeting with a vacancy/occupancy report of the entire global portfolio. One of the VPs goes, “Where did you get this?” The director said, “Well, I got it from the IWMS system that we’ve got.” The VP called two other VPs in and said, “Did you know we had this information?” The VPs said no. From that information, the director was raised into a VP position because the data was very accurate and it helped them make strategic decisions. They found anomalies and ebbs and flows in their data and their geographic locations.

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July BAATUG

RSC is excited to collaborate with Samsung on another amazing and free ARCHIBUS User Group training Thursday July 21st. Come join us for an in-depth training on ARCHIBUS’ Building Operations Application with location, dinner, and refreshments provided by Samsung!

The Bay Area Archibus User Group (BAATUG) was started by Bob Stephen of Robert Stephen Consulting, LLC in April of 2006. The underlying purpose for the group was to provide answers to common questions asked by Bob’s clients.
The monthly training group now consists of current clients and interested individuals wanting to learn more about ARCHIBUS, AutoCAD and report writing. The quarterly two hour collaborative forum consists of one hour of training on a previously announced topic, and a second hour in a round table discussion of any topic suggested by the group.
If you’d like to learn more about the event, check out our evite.

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ARCHIBUS Applications: Asset Management

This week we’re thrilled to feature ARCHIBUS’ Asset Management. The Asset Management application optimizes the use of all assets throughout their full operational life-cycle, from acceptance through operational use, repurposing and disposal.

Benefits

  • Optimize capital and other asset investments through integrated lifecycle management of asset acquisition, utilization, repurposing, and decommissioning/disposal
  • Improve the use of every asset with centralized lifecycle management and tracking
  • Reduce excess asset inventory with a clear understanding of actual needs
  • Enable better decisions in asset repurposing/replacement choices to avoid unnecessary expenditures
  • Facilitate the decommissioning and/or disposal processes of capital equipment and other assets

Enable staff to quickly inventory assets with Mobile apps

Asset managers need to provide effective stewardship of assets throughout the full operational lifecycle—from acceptance through operational use, repurposing, and disposal. ARCHIBUS Asset Management provides an integrated view of all assets, including properties, buildings, land, structures, equipment and furniture. Asset Management mobile apps provide point-of-activity interfaces for asset acceptance and field surveys, and Web-based consoles provide transparency into key asset life-cycle data to optimize tactical asset management decisions. These integrated capabilities speed day-to-day decision-making for real estate, infrastructure and facilities operations.

*This information was provided via the ARCHIBUS website.*

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Conversations with Todd: Utilities in Energy Management

Bob: When we talk about granularity of data, what type of energy are they tracking? Electricity? Sewer? power?

 

Todd: Electricity is one, certainly. There’s a lot of cooling in Southern California. Two types of gas are tracked as well which are propane and natural gas. They’re also tracking water, sewage disposal and a couple of things you wouldn’t usually think of as utilities which are some licensing and contract costs.

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Conversations with Bob: Why do you continue to consult in the IWMS arena?

 

Megan: You were an architect, that’s what you were trained to be, so what drew you to this side?

 

Bob: I went to an architecture firm, so I thought I was going to be doing architecture, but I was introduced to the software, so it was kind of a slight-of-hand. I actually think that it was the universe in alignment. I’d been looking for something that fulfilled me a little better than what I had chosen, even though I loved doing architecture. This seemed to fit very comfortably for me. I knew how to program, I was a big stickler on details, I knew AutoCad, I knew graphical space design. When we were tracking spaces for these companies, it was everything I had learned over my forty years of life all focused into one spot. It was very appealing for me. One of the other aspects that made it comfortable was that the pressure of architecture is very demanding. We are to protect the public, we are licensed in states. Our desire is to protect the health, safety, and welfare of the public, even though we are trying to design a very beautiful space. In the IWMS world, those pressures of safety and making deadlines to the city council were gone. It relieved me of the pressure and provided meaningful information for the companies. It was a very fascinating godsend.

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ARCHIBUS Applications: Personnel & Occupancy

This week we are excited to share with you a little more about ARCHIBUS’ Personnel & Occupancy application! The Personnel & Occupancy application optimizes space occupancy rates and improves planning capability to accommodate future expansion, consolidation, or re-balancing.

Benefits

  • Provides immediate, accurate reporting of occupancy statistics for space usage and re-balancing purposes
  • Improves forecasting accuracy for future needs based on current room availability and planned occupancy growth
  • Simplifies assignment of employees to temporary or permanent available space using highlighted drawings
  • Communicates occupancy information easily through personalized, intuitive Web-based forms, summary tables, and reports
  • Helps achieve business results with ARCHIBUS Quick-Start, a productivity aid which includes tutorial videos and “How To” instructions
  • Increases productivity with ARCHIBUS All-in-One Home Page with quick access to 80% of most common tasks
  • Personnel & Occupancy Screenshot

 

Use the Space Console to assign personnel to rooms, identify opportunities for employee colocation, or search for both available space and individual occupants or teams.

Immediate access to accurate personnel and occupancy information can often be a challenge to organizations, especially to those who experience high churn rates or are in the process of expanding or consolidating operations. ARCHIBUS Personnel & Occupancy provides managers with a Web-based means to retrieve the information they need from a central repository and link employee information with related space inventories, drawings, planning strategies, and more. The result is improved reporting on employee headcounts and locations, average room areas, room availability, space benchmarking, occupancy rates, and other vital knowledge needed to effectively manage an organization’s total cost of occupancy.

*This information was provided via the ARCHIBUS website.*

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Conversations with Todd: A day in the life of a tech lead at RSC!

 

Bob: You’re the tech lead here at RSC. Talk to me about a common day for you.

Todd: RSC’s a small company and I get to wear a lot of hats. That’s an exciting thing. I find myself doing software development and professional services support where I’m helping out with real time problems at other clients. I’m also managing a client of my own. I don’t think I have the heaviest load by far in terms of client administration, but I get to do a lot of different things and that’s fun.

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