ARCHIBUS Nexus – April 19 – 22, 2015 – Chicago, IL

Did you hear about the ARCHIBUS Nexus Conference?  This year it will be in Chicago from April 19th – 22nd.  Watch the video below to find out more!

Video provided by ARCHIBUStv


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Article Review: 9 Benefits of Space Management That Will Impact Your Bottom Line Big Time

Have you seen this article in IWMS News?  We came across it a while back and thought it was spot on!  Here are a few highlights and excerpts from it:

1. Identify Under-Utilized Spaces

45% of space is vacant at any time, which means companies are paying a lot of money to not occupy space!  Use an IWMS system to identify what space is not being used efficiently.  Once that’s done, you can implement necessary changes.

2. Align Workplace Initiatives with Business Goals

Without a firm grip on your space occupancy, organizations can’t align their workplace initiatives with their business goals.  Effective space management is a fundamental requirement for impacting bottom line results.

3. Forecast Future Space Requirements

In order to reduce poorly used space, you need to be able to forecast future space requirements.  Space management through an IWMS creates reliable forecasts and hypothetical scenarios to compare costs based on business evolution variables.

4. Simplify Chargeback Process

Space management helps analyze historical space usage and creates accurate chargeback reports for when disputes arise.  When departments are held accountable for their actual space usage, they tend to be more defensive, having a direct impact on your bottom line

5. Simplify Space Analysis

Space Management teams using an IWMS can analyze actual space usage, compare it with planned space usage, and present information in a way that allows you to make informed decisions.

6. Streamline the Move Process

Moves are expensive.  If you want to impact your bottom line via effective space management, you need effective move management.  This means streamlining the entire move process from request to completion in order to optimize churn rates and reduce costs.

7. Compare Actual with Planned Space Utilization

It’s very important to constantly compare planned space utilization with actual space utilization.  Using dashboards and business intelligence reports allows you to monitor actual space utilization and make changes in usage accordingly.

8. Increase Efficiency

Two co-dependent departments, like Accounts Payable  and Accounts Receivable, for example, need to ensure cooperation.  Most IWMS systems can graphically create scenarios based on interdepartmental relations. Now aware of what each other is doing, each department can function at its most efficient.

9. Utilize Building Information Modeling

A lot of information required for BIM is already in an IWMS, which usually is the dominant management approach for generating and managing a building. This means that most IWMS vendors will include geospatial information to create cost-effective space occupancy scenarios.

We thought these nine points were excellent examples of how important it is to have a quality IWMS system.  The impact IWMS makes to your bottom line is tremendous.  At RSC, we know we can help you achieve goals like those mentioned above and are happy to help you out every step of the way!

*disclaimer: most of the above text are words originally shared on an article posted at www.iwmsnews.com.  We do not claim them to be our own.  We are posting them to share information we found interesting or insightful.  Credit is given to the source*


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AutoCAD Advantages

In this edition of AutoCAD Advantages, we thought it would be helpful to share some basic glossary terms to help better your understanding of AutoCAD.

Coordinates

X,Y,Z values indicating a cartesian coordinate system for placing all objects. Most of the time Z=0. Basically, this is a grid system for describing location. There is a defined origin (0,0). The unit measurements are also defined (inches, mm, cm, etc.). Coordinates are indicated with the horizontal value (X) first, then the vertical (Y).

Units

Base unit of measurement. Everything is expressed in terms of this measurement. There’s a bit of complexity involved with this information – Architectural, Decimal, Engineering, Surveying Mm, cm, m, inches, feet, yards. The file has to know what kind of units it uses, and what kind of units other drawings are coming in at, and unit conversions have to take place, for instance, 1inch = 2.54cm.

Extents

The rectangle that contains all the visible information in the drawing. The extents of this drawing is shown by the blue dotted box. If you were to zoom to the extents, all the lines and points would be visible. The system variables EXTMAX and EXTMIN refer to the upper left point and the lower left point of the rectangle.

Layers

The organizational system for drawings. All items on a layer share certain properties and can be turned on and off as a group. This is often explained as a bunch of layers of tracing paper on top of each other. I find that explanation a bit simplistic. Layers are used for controlling visibility and line thickness as well as organization. On/Off vs. Thawed/Frozen – On/Off layers are loaded into memory, so they can be quickly toggled. Thawed/Frozen require a drawing refresh (the difference was a HUGE deal back in the day – there was a significant trade off with performance – not so noticeable now).

Blocks

Containers of geometry. Allows the program to use shorthand when dealing with multiple instances. It isn’t 20 do-hickeys, it is 1 do-hickey referenced 20 times. These could also be considered internal references (as opposed to external references), or a file within a file. There’s a presentation, here that I’ve used to explain blocks and Xrefs. I’d be happy to review it at some point. When inserted the program mostly only cares about: Insertion point (insPoint) the X,Y,Z coordinates of the block Scale factors (X,Y,Z) these can all be adjusted separately, but usually aren’t Rotation – a number generally expressed in degrees

X-refs

External References. Allows an autoCAD drawing to contain another AutoCAD drawing. Originally this was used to make working with a file much faster. The current file doesn’t allow you to edit the information in the reference. Now it is used to allow mutlitple people to work on a single drawing. It is also useful for organization. I think of this as a pointer from one file to another. There’s a presentation, here that I’ve used to explain blocks and Xrefs.

  • Nested X-ref – A file contained within a file.
  • Attached – firm connection to the drawing, passed through if this drawing is Xrefed into another drawing
  • Overlayed – file just sits on top – not passed along if containing file is xrefed into another drawing.

Model Space

Where the drawing takes place. 3D is available. Everything is drawn 1:1.

Paper Space


A print preview. Only 2D available. Viewports into Model Space, show areas at scale. You can have two areas at different scale (close and far) at the same time.

Grid

A rigid coordinate system where only certain values are acceptable for snapping purposes. See coordinate system.

Purge

Removes unused entities. (They exist in the drawing definitions but aren’t visible.)

Colors

There are a couple color spaces that you may have to deal with: RGB (millions of colors) , and AutoCAD colors (256 colors) This is similar to the web based color palette, but not exactly the same.

RGB

Red Green Blue – Color Space for mixing light. Also expressed as a coordinate system R,G,B.

AutoLISP

One of several programming languages in AutoCAD. Based on, but different from, Common LISP. Here is a good online resource here.


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Client Testimonial

We love this client testimonial from Kathleen at County of San Bernardino.


Transcript:

Kathleen: The background of my organization is we have approximately 11 million square feet of leased and owned space, approximately 1,300+ buildings, both leased and owned. My responsibilities include keeping track of all the building square footage, all the occupancy for the buildings. As of late I have become involved in the conversion of our current ARCHIBUS system to an out-of-the-box system.

The first time I used ARCHIBUS was in 1985, at the company I was with formerly. And it was just to track space. It was to know, exactly, at this moment in time, who sits where and who’s going to pay for that space. Now, it’s very similar to that,  but obviously on a much grander scale. But we also are doing facilities management, real-estate management, condition assessment, and several other things. 

The applications we currently use are space, first and foremost, one of the biggest ones. Then, I think, next, would be the facilities, the building ops management system. And we use real-estate, we use condition assessment.

Our main goal, with the implementation of the building ops is to be able to track capital assets and their conditions and develop a capital plan based on those assets so we can forecast in the future what the count is going to spend and what equipment will need to be replaced.

Beginning next fiscal year, which is in July, we will be responsible for providing capital investment information to to the CEO of the county.

My role has changed. Well, I came to the county six years ago when they didn’t have me. So, my role has been, initially, to get space so it was running completely correct and to implement the drawing side of things. I have, you know, polylined millions of square feet of drawings and got those up and running with the allocation of the space, but with the implementation of the facilities side of things, I’ve taken on a lot of those responsibilities, just to be an overseer, if you will, of the ARCHIBUS function because I’m so familiar with it. I’m able to interact with the other departments better to help them get through it.

I think my organization definitely sees my role differently. It came from just doing space, which was a small portion, realistically, of the entire system, to being responsible for the facilities side of things, the implementation of the real-estate side of things, and the space included. So it’s grown, vastly. I’ve become more of a supervisorial position, I think, than an actual doer, worker-bee type. So, that’s a good thing.


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Chargeback (Space)

Chargeback (Space) is a process that determines a department’s financial charge for the actual area it occupies, plus a proportional percentage of the facility’s common area.

This is done in a few steps:

  1. Common area is proportionately distributed among the departments on a floor, in a building, or across the facility site according to the area’s Prorate field. This determines each department’s percentage of facility common area

  2. Each of the department’s assigned areas and its shares of common areas are multiplied by each area’s associated Cost Per Area (square foot or square meter).

  3. For each department, the cost of each assigned area and the cost of the common percentage areas are totaled to determine a department’s financial charge for the total area it uses.

The rationale behind proportionately dividing common areas among departments is that the larger the department, the greater number of personnel it has using common areas; thus, the greater percentage it should pay for using the common area. In addition to distributing common area in this manner, your facility manager may wish to distribute a floor’s remaining area to the departments on the floor, in the building, or in the site. Distributing the cost of remaining area in this manner ensures that all space on a floor is billed for. Typically, a floor’s remaining area is a much smaller amount than its common area.

Please note, you may need to run the following:

  • Update Manual Areas

This is required if you manually enter values to the Room Area Manual Entry ft2 (rm.area_manual) field. This moves the manually entered value into the room area (calculated) field.

  • Update Area totals

Always run the Update Area totals.

  • Chargeback 

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