July BAATUG

RSC is excited to collaborate with Samsung on another amazing and free ARCHIBUS User Group training Thursday July 21st. Come join us for an in-depth training on ARCHIBUS’ Building Operations Application with location, dinner, and refreshments provided by Samsung!

The Bay Area Archibus User Group (BAATUG) was started by Bob Stephen of Robert Stephen Consulting, LLC in April of 2006. The underlying purpose for the group was to provide answers to common questions asked by Bob’s clients.
The monthly training group now consists of current clients and interested individuals wanting to learn more about ARCHIBUS, AutoCAD and report writing. The quarterly two hour collaborative forum consists of one hour of training on a previously announced topic, and a second hour in a round table discussion of any topic suggested by the group.
If you’d like to learn more about the event, check out our evite.

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What is BAATUG?

What is “BAATUG”?

BAATUG is short for Bay Area ARCHIBUS Training and User Group. It is a FREE on-site, collaborative forum with one hour of free training on a set topic and a second hour of round-table discussion for any topic(s) suggested by the group.

Who will be training us?

Our BAATUGs are led by Bob Stephen, CEO & Managing Director of RSC and is hosted by our clients.

Who attends a BAATUG?

The training consists of current clients and interested individuals wanted to learn more about ARCHIBUS, AutoCAD, and report writing.

Where are BAATUGs?

Our free on-site trainings are hosted by various clients located in the Silicon Valley and San Francisco Bay Area.

When are BAATUGs?

With the help of our clients, we host one BAATUG per quarter. They are generally on the 3rd Thursday of the month from 5/5:30PM – 7/7:30PM

Where have BAATUGs been held in the past?

Past BAATUGs have been hosted by a variety of our clients including, but not limited to: Lucas Film, Stanford, eBay, Monterey Bay Aquarium, and many more!

What else can you tell me?

Not only do attendees get a free training from an ARCHIBUS master, but it is also a phenomenal opportunity to meet with other ARCHIBUS users who are going through similar challenges and triumphs. Our attendees love the chance to discuss with other like-minded ARCHIBUS users and see how different companies are benefiting from their IWMS.

How can I get involved?

Are you ready for this? Pinterest is hosting a BAATUG at their brand new facility in San Francisco THIS MONTH! Check out our evite for more information and to RSVP to this one-of-a-kind free ARCHIBUS training.

Who do I contact if I’m interested in hosting?

If you would like to bring a BAATUG to your facility, please don’t hesitate to contact us at training@rsc2lc.com

Don’t forget to check out our evite and RSVP to this month’s BAATUG!

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Friday Training Follow Up: Reports – RSC 12 Reports

Robert Stephen Consulting, LLC provides free 30-minute Client Training session every Friday at 10:00 AM PST.  RSC prides itself in providing learning opportunities for our clients.  We feel that if our clients know the system better, we will able to work better with them to discover and implement the solutions that they need.

Last week’s topic was Reports: RSC 12 Reports.  Bob Stephen, our CEO, highlighted seven reports – the other five are in the works.  RSC has created a number of reports to help our clients manage their space and personnel at a high level.  These reports contain useful information that can be presented to Chiefs and VPs to quickly get a sense of where the current workforce is located, how much their portfolio costs, and how often moves are taking place.  These reports are available to all our clients using Web Central.

The RSC Domain

RSC has created its own domain in Web Central.
Clients can create their own domains as well.
There are two processes, the RSC Reports and RSC SQL
Automation Engine

The RSC Standard Reports

Geography drill down for several views allows the user to
use one type of report at a variety of locations.

Space Occupancy
This chart shows a variety of ways of looking at occupancy. It draws a distinction between Occupied Seats and Seated Headcount.

Division Report
This is a summary report showing the headcount of divisions at various locations. Additional detail is available to justify the totals.

Building Summary
8 summary views of building area allocations by category, type, occupancy and others.

Site Summary
Similar to the building summary applied to sites.

Churn
Number of moves completed by month, comparing employee moves and new hire moves.

Employee Scatter Chart
Thematic geography map view showing location of buildings with icons indicating the number of workers at each place.

Global Workforce Report
A dashboard showing several datapoints:
  • Number of buildings
  • Rentable area
  • Seated headcount
  • Total Cost of Ownership

Combined with drill downs that help further dissect the information

If you’d like to know more about this particular training, email us at training@rsc2lc.com

We’d love to have you join us for this week’s training on AutoCAD, specifically BOMA Polylining, this Friday, Dec. 18. Please register by clicking on this link and follow the instructions:
Registering is required to receive a confirmation email and a link to the training.
Our weekly client trainings are held Fridays from 10:00 AM to 10:30 AM PST.  This is an opportunity to learn more about an area of ARCHIBUS that you may not be familiar with.
We look forward to seeing you there!

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Friday Training Follow Up: AutoCAD Basics

Robert Stephen Consulting, LLC provides free 30-minute Client Training session every Friday at 10:00AM PST!  RSC prides itself in providing learning opportunities for our clients.  We feel that if our clients know the system better, we will able to work better with them to discover and implement the solutions that they need.

Last week Matt Ritzman, our AutoCAD expert, discussed the basics of AutoCAD.  In the training, Matt set 3 goals:

  1.  Learn how to get around AutoCAD
  2. Learn how to find out more
  3. Learn how to do specific tasks that relate to ARCHIBUS

Below you can find a basic outline for the bulk of the training.

Getting Started

When you open AutoCAD (and I encourage you to do so)  You’ll find an interface that is much like many Windows interfaces.  Standard Menus, buttons, status items.  One big thing that sticks out is the Command Line interface.  This element has a long history that goes back to a time before Windows.  Although you can get by without considering the command line, I highly, highly, highly recommend that you give it some priority.

Command Line

Even when you aren’t using the command line directly, you are using it.  So you might as well embrace it.  Always trust the Command Line.  The command line gives a history of what has happened.  Press F2 – to see an expanded view of the command line

Elements
  • Prompt – Command:
  • Enter to submit command
  • ESC Escape key to get out of a command (sometime you have to use escape multiple times)
  • Available options: Specify other corner point or [Chamfer/Elevation/Fillet/Thickness/Width]
  • The capitalized letter is a short cut

Buttons, Menu, Ribbon

  • Buttons
    • Click to engage a command 
  • Menu
    • Tree structure access to commands and tools
    • “A” 
  • Ribbon
    • “New” access to tools
    • Context sensitive
    • Potentially more dense 
  • Quick Access Toolbar 
  • Customization
    • EVERY element in AutoCAD can be customized

Mouse

  • Point Click
  • Middle Mouse Button
  • Right-click
    •  Enter
    • Click-hold = Context menu
    • Available everywhere
    • Context sensitive
    • Even in the command line 
  • Shift-right click
  • Ctrl/shift right click

Grips

  • Click to move, stretch, add vertex
  • Shift Click to select multiple
  • Ctrl click to duplicate object

Palettes

  • Tool Palettes ctrl+3
  • Properties Palette ctrl+1
  • Design Center ctrl+2
  • Layers, Xref and others

Status Bar Tray

  • Crosshair location
  • Snaps
  • Interface elements
  • Model Space

Modify

  • Turn Palettes on and off
  • Add and remove toolbars

Intro to Options

  • Most of the program preferences are held here 
    • Profiles
      • Setup for different tasks
    • Support File Search Paths 
    • Display
      • It may be worth changing the background for various profiles
      • Crosshair size (CURSORSIZE)
    • Drafting
      • Aperature size (cursor size when selecting an object)
    • Selection
      • Pickbox size (PICKBOX)

Workspaces

  • Save your interface

 

As a reminder, we will not have training on Friday 11/28 due to the Thanksgiving Holiday.  We are excited, however, to announce our next training on Friday 12/04.  Below are some details on registering.
Please register for RSC’s Friday Client Training: TOPIC on Friday, 12/04 10:00 AM – 10:30 AM PST at: https://attendee.gototraining.com/r/3799759723318496001
This week’s free 30-Minute training will cover System Administration, specifically Roles & UsersTo attend the meeting you must register! After registering you will receive a confirmation email containing information about joining the training.


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Friday Training Follow Up: Types of Reports in ARCHIBUS

Robert Stephen Consulting, LLC provides free 30-minute Client Training session every Friday at 10:00AM PST!  RSC prides itself in providing learning opportunities for our clients.  We feel that if our clients know the system better, we will able to work better with them to discover and implement the solutions that they need.

Last week Bob Stephen, our CEO & Managing Director discussed Reporting in ARCHIBUS. Specifically, we covered the Four Types of Reports in ARCHIUBS.  These reports include:

  1. C & VP Level Reports
  2. Director and Manager Reports
  3. Individual Contributor Reports
  4. Reports for Staff at Large

If you’d like to know more about this particular training, email us at training@rsc2lc.com

We’d love to have you join us for this week’s training on Plain AutoCAD Basics this Friday 11/20.  Please register for the training here:
https://attendee.gototraining.com/r/6239139519237186817

Registering is required to receive a confirmation email and a link to the training.

Our weekly client trainings are held Fridays from 10:00 to 10:30am.  This is an opportunity to learn more about an area of ARCHIBUS that you may not be familiar with.

We look forward to seeing you there!

Like what you read? Subscribe to the blog and follow us on Twitter, Facebook, and Linkedin to keep up to date with the latest news from RSC, LLC.
Thoughts? Questions? Comment below and let us know what you think! We’d love to hear your insights.

Friday Training Follow Up: System Navigation

Robert Stephen Consulting, LLC provides free 30-minute Client Training session every Friday at 10:00AM PST! RSC prides itself in providing learning opportunities for our clients. We feel that if our clients know the system better, we will able to work better with them to discover and implement the solutions that they need.

Last Friday’s training was led by our Tech Lead, Todd.  The topic he covered was System Administration, specifically Page Navigation.  Todd discussed the four basic types of navigation:

  1. Accessibility Navigator
  2. Process Navigator
  3. Dashboard
  4. Page Navigator (Home Pages)

Before taking a deeper look at Page Navigator.  During the in depth overview, he covered:

  • How to use Page Navigator
    • What you can have on your Home Page
    • How to toggle between multiple home pages
    • Working on Tasks
    • The Applications Tab
    • The “My Favorites” Panel
  • How to build a Home Page
    • Adding a Navigation Page
    • Building the xml Descriptor Page
    • Background Shading
  • and  of course some Best Practices

If you’d like to know more about this particular training, email us at training@rsc2lc.com

We are excited to announce this week’s Client Training!  It will be held on Friday 11/13.  Below are some details on registering:

Please register for RSC’s Friday Client Training: Reports, specifically Basic Report Types, on Friday, November 13, 2015 10:00 AM – 10:30 AM PST at:https://attendee.gototraining.com/r/743991509845256705

After registering you will receive a confirmation email containing information about joining the training.>

Can’t wait to see you there!


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Thoughts? Questions? Comment below and let us know what you think! We’d love to hear your insights.

ARCHIBUS Tips: Adding Records

This week we’re sharing with you a quick tip on how to add records in ARCHIBUS.

Hit the insert key on your keyboard which gives you a blank record, allowing you to type in the division code.  If nothing is typed in, the record is not saved in the system.

With a very simple click you can switch from “Data Mode” (allows you to modify data within a view) to “Report Mode” simply by hitting .


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Tip of the Month: SpaceView Geography

Ever heard of SpaceView?  It is an amazing tool.

SpaceView is a web based employee locator nestled within the firewall of a corporation.  Its concept is simple: keep the information about employees simple and accessible.  Completely automated SpaceView requires minimal maintenance.  Automated AutoLisp routines create the Drawing Web Format (DWF) files each night.  The employee data information is retrieved through a lie query to the CAFM database.  This simple yet effective web-based tool provides such information as vacancies, upcoming moves, furniture layout, organization ownership, telecommunication assets, and conference room and lab location.

With the addition of redlining capabilities, planners can communicate moves, adds, and changes through the web.  Other components include an online work order system with email notification and web-based move requests.

This week we’re sharing a brief SpaceView Geography training video, brought to you by our CEO & Managing Director Bob Stephen.


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Dashboards: What are they and why do you need them?

Today we’d like to share with you all a little bit about why ARCHIBUS Dashboards in Web Central are so amazing.

“Dashboards”, or ARCHIBUS Page Navigation, is one of the methods that can be used for accessing ARCHIBUS views as well as job specific data such as workflow actions, notifications, and the views that you can access frequently.  Once the Page Navigation is set up, users can set their Navigation Method under My Profile/Navigation to determine whether they want to access ARCHIBUS views using the Process Navigator or the Page Navigator. 1

What’s Cool About Dashboards

The purpose of Dashboards is to have one page with all the views you use most.  Your job becomes easier with Dashboards because it displays all the information you need on a daily basis in one place.  You can say goodbye to the days of searching through the entire IWMS to get the pieces of data most important to your job.

Dashboards make the system easier to start using with little training.  They also help you use the system more efficiently with customizable views for specific individuals based on their ARCHIBUS Role and what their needs are.  Certified Buildings, Environmental Assessments, and Hazard Abatement are incredibly important to the Environmental & Risk Manager while RentableArea, Lease Renewals, and Portfolio Management Compliance are essential to the Director of Real Estate.  You can set up different profiles within Dashboards so each department can see what’s specific to their area of work.

Here you can see two different views.  One of the following Dashboard view is for the Environmental Sustainability and the other is for Portfolio Manager.

Environmental Sustainability Dashboard View
Portfolio Manager Dashboard View

You can clearly see how each dashboard view can be specifically customized depending on the data that an individual needs to see and the views they need access to.

The biggest benefit to using the dashboards, besides the ease of navigation, is to have all the performance metrics available.  With the performance metrics, you can:

  • Manage all of your work from a single page.
  • Execute a strategy by crystallizing vision and direction into measurable actions.
  • Continually measure the alignment of actions to goals.
  • Improve teamwork and organizational performance by building momentum toward visible, well defined, objective goals.
  • Identify over- and underperforming locations, processes, departments, and
    vendors.
  • Set clear expectations for staff, and make staff accountable.
  • Improve operational execution through focus on KPIs.
  • Obtain detailed diagnostics on all aspects of real estate and facility operations.
  • Move from “fighting fires” or attending to the squeakiest wheels, to tasks that will further the organization’s overall strategy.

These are just a few of the reasons why you need ARCHIBUS Dashboards!  They make any job that involves IWMS significantly easier and provide accurate data and trends to help keep multiple departments running smoothly and positively impact your bottom line.

Most of the information in this post comes from our very own Ryan C.  Ryan is amazing with CAD, PHP programming, AXVW programming, and anything ARCHIBUS.  He is truly exceptional when it comes to building operations and ARCHIBUS’ Building Operations Console.  Some believe he may knows more about it than ARCHIBUS themselves!  He is definitely one of RSC’s greatest assets.  We couldn’t imagine going a day without him!


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What’s wrong with my AutoCAD file?

AutoCAD used to have a reputation for crashing and corrupting files regularly.  Talk to any long time CAD user and you’ll hear plenty of horror stories.

The program has gotten much more reliable, but it is still very complex, and there are a lot of moving parts, so I am often consulted on drawing problems.

There are a lot of tools for investigating what’s in a drawing.  One of my favorites is the QSELECT command. QSELECT provides a console to create a selection based on various criteria.

Certain objects tend to be problematic:

  • Points
    • Since they don’t print, points can be placed anywhere.  They often throw off the drawing extents.
  • Blocks
    • Blocks are extremely useful, but blocks can also become corrupted.  It is worthwhile to keep track of your blocks and know what blocks are supposed to show up in your drawing.
  • Attributes
    • Attributes are ALWAYS supposed to be contained in a block.  If you have an attribute outside of a block, it should be deleted.
  • Proxy objects
    • Proxy objects are created by add-ons to AutoCAD.  They can become corrupted or they may not render properly in a version of AutoCAD that doesn’t have the add-on.
  • Splines
    • Splines are not always rendered properly.
  • 3D shapes
    • 3D shapes add a lot of extra data to the drawing.  It is an extra burden that can cause a drawing to render slowly.  I prefer to remove them when possible.
  • Empty text
    • Text and Mtext containers without text inside can increase the size of a drawing with no benefits.  Recently the PURGE command was adjusted to deal with empty text objects.

By using filtering abilities in QSELECT you can find, adjust, and potentially delete individual items that cause drawing issues.Like what you read?  Subscribe to the blog and follow us on TwitterFacebook, and Pinterest to keep up to date with the latest news from Robert Stephen Consulting, LLC.

Thoughts? Questions?  Comment below and let us know what you think!  We’d love to hear your insights.

This phenomenal article was brought to you by our very own AutoCAD Wizard Matt R!  Matt is our go to guy for all things AutoCAD.  Matt is always willing to help out no matter what the task or assignment is.  His knowledge and expertise in AutoCAD is one of the many things that makes him an invaluable member here at RSC.


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Thoughts? Questions? Comment below and let us know what you think! We’d love to hear your insights.